This is a demo version of the admin control panel. SMS/Email alerts and any changes are disabled in the demo version.

Editing a company "Monaco Beauty Studio"

For example: beauty Salon "Monaco"
The description is displayed under Your company's title
Contacts are displayed in the widget's basement
Additional information is displayed at the bottom of the widget when you click on the "Info" button.
/ The phone number format is linked to the country. The currency is displayed when displaying the cost of Your services 
To send and receive SMS messages in this country you will need to enable your own sender's name.

List of branches:

Add a new branch
↑↓On Tverskaya Street
↑↓On Krasny Prospekt

List of employees:

Add a new employee

Branch: On Tverskaya Street

↑↓Julia
↑↓Viktoria
↑↓Natalya

Branch: On Krasny Prospekt

↑↓Ksenia
↑↓Tanya
↑↓Maria

List of services:

Add a new service

Branch: On Tverskaya Street

Without a group
↑↓Hair coloring, 6000$
Julia
↑↓Haircut for women, 2500$
Julia
↑↓Makeup, 2000$
Viktoria
↑↓Makeup + Hairstyle, 3000$
Viktoria
↑↓Pedicure with coating, 1900$
Natalya

Manicure
↑↓Manicure with coating, 1700$
Natalya
↑↓Manicure + Pedicure, 2500$
Natalya


Branch: On Krasny Prospekt

Without a group
↑↓Nail extension, 1000$
Maria
↑↓Hair coloring, 5000$
Ksenia
↑↓Haircut for women, 1500$
Ksenia
↑↓Makeup, 1000$
Tanya
↑↓Makeup + Hairstyle, 2000$
Tanya

Manicure and pedicure
↑↓Manicure with coating, 700$
Maria
↑↓Pedicure with coating, 900$
Maria
↑↓Manicure + Pedicure, 1500$
Maria

Done! Click here or on the button in the lower right corner to see how Your online booking widget works. Customize the design style and font, steps to display, contact form fields and other components of Your widget at your own discretion!

What's next?

To enable online logging to Your company, you must provide a widget to Your clients. You can do this in the following ways:
  • I don't have my own site

    1. Link to Your widget: https://rubitime.com/      View
    2. Copy Facebook instagram account, Facebook group, Odnoklassniki and post a direct link to your online account (how do I do this? ) or on any other resource:
    3.  
  • I have my own website and I want to place a widget on it

    1. To display a regular direct link, copy and paste the following code to Your site in HTML mode:
    2. To display the booking button, as in the lower-right corner of this page, copy and paste the following code to Your site via HTML mode:
    3. To display a pop-up booking window when a specific button or link is clicked (for example: sign up), add the following code to Your site via HTML mode:
    4. To display an entry block on a specific page of Your site (for example, on the main page in the section "How does this work?") copy and paste the following code to Your site using HTML mode:

Appearance settings of the widget

If necessary, you can make additional settings for displaying Your widget:
  • Changing text in widget blocks

    1.  
  • Changing the color scheme and style



    1. Button type:

       
  • Hide, display, and configure online booking steps

    1.  
  • Configuring the display of fields in the client's contact form

    1. ↑↓ Reflect
      ↑↓
      ↑↓
      ↑↓
      Create
       
  • Additional CSS/JS

    1. CSS and JavaScript/JQuery can be used: more detailed.

Configuring notifications and client booking rules

You can configure booking rules, as well as ways to notify the client and administrator about new bookings:
  • Email address and message template for sending Email messages

    1. You can specify your SMTP server for sending Email messages from Your email address. To do this, you need to fill in the fields below, set the "Send verification email to mail when saved" check box, and save your settings. After saving it, you will see a successful activation status or an error message. More detailed.
      You can also use your own template for creating an email. Available variables to use in the template:
      ##title## - message header;
      ##body## - message body;
      ##logo## - company logo (link to image);
      ##company## - company name;
      ##footer## - contact information.


  • Configuring administrator notifications

    1. The administrator receives notifications via Email, SMS, or PUSH notifications using mobile application, if the appropriate boxes are checked and the templates are filled in below. Separately, you can configure alerts for each employee individually, using access right.
      *
      According to the rules of mobile operators, an SMS message contains information in digital text format up to 70 characters long. Messages larger than 70 characters are considered as separate messages. In the case of sending multiple messages, each message is 67 characters long, due to the need to add a header to combine SMS messages into a single message on the subscriber's mobile device. If you don't want SMS alerts to be sent at all, disable the "Receive SMS alerts"option.
       
      * to receive notifications, specify the administrator's phone number in the settings, and also make sure that there is a positive SMS balance

      Notification templates

      Available variables to use in templates (you can use if/else condition operators):

      ##id## - booking number;
      ##price## - service cost;
      ##name## - customer name;
      ##phone## - client's phone number;
      ##email## - client's email address;
      ##comment## - client's comment;
      ##date## - entry date (01.01);
      ##time## - booking time (13: 00);
      ##datetime## - date and time (01/01/2001 13: 00);
      ##company## - company name;
      ##branch## - branch;
      ##address## - the address of the branch;
      ##cooperator## - employee;
      ##service## - service;
      ##custom1## - additional field from 1 to 10, for example ##custom1##, ##custom2##.

      Status "Booked"








      Status "Waiting for a prepayment"





      Status "Waiting for confirmation" administrator





      Cancel an entry from the client's side (via a short link)





      Перенос записи со стороны клиента




  • Configuring client notifications

    1. Messages are sent to the client via Email and / or SMS if the necessary sending methods are checked, as well as completed templates for specific notifications below.
      *
      According to the rules of mobile operators, an SMS message contains information in digital text format up to 70 characters long. Messages larger than 70 characters are considered as separate messages. In the case of sending multiple messages, each message is 67 characters long, due to the need to add a header to combine SMS messages into a single message on the subscriber's mobile device. If you don't want SMS alerts to be sent at all, disable the "Receive SMS alerts"option.
       


      * make sure that there is a positive balance SMS balance
      ** Before using it, you must connect

      Notification templates

      Available variables to use in templates (you can use if/else condition operators):

      ##id## - booking number;
      ##price## - service cost;
      ##name## - customer name;
      ##phone## - client's phone number;
      ##email## - client's email address;
      ##comment## - client's comment;
      ##date## - entry date (01.01);
      ##time## - booking time (13: 00);
      ##datetime## - date and time (01/01/2001 13: 00);
      ##company## - company name;
      ##branch## - branch;
      ##address## - the address of the branch;
      ##cooperator## - employee;
      ##service## - service;
      ##custom1## - additional field from 1 to 10, for example ##custom1##, ##custom2##;
      ##shortlink## - a short link for viewing and canceling the client's entry of the following format https://clck.ru/xxxxx (you must enable the link click-through option in the blockRules for registering and canceling clients, available for Premium and VIP rates);

      ##timeleft## - the remaining time before booking is available in the reminder template;
      ##prepaymenturl## - link for making a prepayment, available in the "Waiting for prepayment" template";
      ##prepaymentsum## - the amount of the prepayment that is available in the "Pending prepayment";

      Status "Booked"








      Status "Waiting for a prepayment"





      Status "Waiting for confirmation" administrator





      Status "On serving"





      Status "Completed"





      Status "Excellent"





      Статус "Перенос записи"




      Message about client registration


      This message is used and sent if the option is set "Allow authorization for clients". Additional variables available in this template: ##password## - the password is automatically created after registration, ##authorization## - a link to the authorization form to go to the client's dashboard. The client will be able to log in using their phone number or Email address and password as their username.



  • The rules of registration and cancellation of customers

    1. Allows customers to enter discount promo codes.
    2. Разрешить клиентам вводить абонементы при записи.
    3. This option checks that a live person is being booked, not a robot. It appears as a check mark on the last page of entering your contact information.
    4. Displays the nearest available date and time for quick booking on the employee or service selection page.
    5. If all the time of a specific date is not available for booking , this date will not be displayed in the widget when booking.
    6. This option allows you to take into account the reserved time of each employee of each service and does not allow you to sign up for the same time with different employees within the same branch: for example, hourly rental of one room where several different services are provided by different employees.
    7. This option allows you to add multiple services to your shopping cart by filling out a single contact form.
    8. The ##shortlink## variable in the client's notification templates will be replaced with a short link, which the client will click to see the details of their account.
    9. The client will be able to enter a username and password instead of re-filling in the contact form, as well as view the history of their bookings, cancel the booking with the "Allow booking cancellation"option enabled. Learnmore .
    10. The client will be able to cancel their session on their own, and the administrator will receive a notification.
    11. Клиент сможет самостоятельно отправить запрос на перенос визита, администратору придет уведомление.
    12. При встраивании виджета в Ваш сайт при переходе между шагами записи будет производиться промотка страницы вверх к началу виджета.
    13. Если причины добавлены, то менеджеру или адмнистратору при отмене записи потребуется выбрать одну из причин. Подробнее.
  • Format for displaying log entries

    1. Available variables to use in templates:

      ##id## - booking number;
      ##price## - service cost;
      ##date## - entry date (01.01);
      ##time## - booking time (13: 00);
      ##new## - displays "NEW!" if the client is not in the list of existing clients;
      ##records## - number of bookings;
      ##who## - who created the account: the client or administrator;
      ##whocircle## - similar to ##who##, but outputs a color circle;
      ##name## - customer name;
      ##cardname## - full name of the client from the client card;
      ##status## - booking status;
      ##phone## - client's phone number;
      ##email## - client's email address;
      ##comment## - client's comment;
      ##cancelreason## - причина отмены записи;
      ##cardcomment## - comments from the client's profile;
      ##branch## - branch;
      ##cooperator## - employee;
      ##service## - service;
      ##custom1## - additional field from 1 to 10, for example ##custom1##, ##custom2##;










      Booking log settings when viewing






  • The statuses of the bookings and colors

    1. The system and additional status: more detailed.

      System statuses:

      Additional statuses:

      Booked by whom (##whocircle##):

Accepting payments - full or partial payment

Your clients can pay a partial or full cost of Your services before signing up. Use the setup instructions and enter the necessary information in the section below:
  • Configuring prepayment acceptance

    1. Setting up acceptance of partial or full payment: more detailed.

      You can specify a link to go to after successful payment, for example, to Your site. If the link is omitted, you will be redirected to the last thank you page in Your widget.

      Payment acceptance usually requires an additional agreement with the offer agreement. You can add text and a link to Your agreement below (shown as a check mark when the client writes it).

Extending Analytics

You can expand the collection of data about Your clients using the service Yandex.Metrica or Google Analytics : devices used, session sources, click maps, user behavior, completed goals, and many other parameters.
  • Yandex Integration.Metrics

    1. Site address for Yandex.Metrics:
  • Google Analytics integration

    1. Website address for Google Analytics:

API

Use the API to export / import data and integrate with other systems.
  • Getting and saving data using the API

    1. About methods and transmitting / receiving data: more detailed.

      Regenerate the keyDelete key
  • Integration with Bitrix24

    1. Enter the URL of Your Bitrix24 where the "Rubitime" application is installed, for example "xxx.bitrix24.ru "and click"Connect". If you are logged in to Bitrix24, the connection will occur automatically; if not, you will need to log in. Learnmore .

  • Integration with amoCRM

    1. Enter the URL of Your amoCRM to enable the "Rubitime" integration, for example "xxx.amocrm.ru" and click "Connect". If you are logged in to amoCRM, activation will occur automatically; if not, you will need to log in. Learnmore .

  • Integration with Google Calendar

    1. Enter your calendar ID, click Connect, select your Google account, and grant the app access to Your calendars. Learn more .

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